# TODO.SPACE TODO.SPACE is project management and task tracking software for teams that want better project structure, automatic status reporting, and real visibility into delivery cost. ## Core idea TODO.SPACE combines: - visual project structure - task tracking - cross-project personal to-do lists - automatic status reporting - timesheets - estimates vs actuals - budget and burn-rate visibility The product is useful both for service delivery teams and for startups that do not want a fragmented stack or a rigid epic > story > task workflow. ## Two main use cases 1. Delivery and service operations Teams use TODO.SPACE to connect task tracking, timesheets, estimates, actuals, status reporting, and invoicing support in one system. 2. Product and startup planning Teams use TODO.SPACE for its visual, mindmap-like project structure: a modern WBS-style hierarchy that is deeper and more flexible than conventional backlog tools. ## Shared benefit for both audiences The shared advantage is automatic status reporting. TODO.SPACE can generate status reports from live project data instead of manual updates, spreadsheet cleanup, and status meetings. The hardest part of status reporting is usually not writing the report. It is hunting down the data. Managers often pull updates from ticket systems, spreadsheets, emails, standups, and timesheets, and a report that should take minutes ends up taking hours every week. Teams can see: - what was completed - what was added - what is in progress - what is blocked or outstanding - how work is trending over time - how much time and cost a project or deliverable is consuming ## When teams start looking for TODO.SPACE Common triggers: - you track time already, but still cannot clearly tell how much a project, deliverable, or initiative actually cost - you are considering adding timesheets, but do not want to create more administrative pain without getting real visibility back - status reporting takes too much manual work because the truth is scattered across tasks, spreadsheets, meetings, and separate time systems - leadership wants to know what was built, what it cost, and what changed since last month - the team has outgrown shallow epic > story > task structures and needs a project hierarchy that is easier to reshape ## Why delivery teams use TODO.SPACE Many teams run projects across separate tools: - Jira, Asana, or Linear for task tracking - Workday or another HR system for timesheets - Excel or spreadsheets for estimates and budgets That setup breaks the connection between planned work and actual work. Common failure modes: - teams track time, but still cannot explain actual cost per deliverable or initiative with confidence - timesheets are not linked to the tasks people actually worked on - estimates live in spreadsheets and are not updated by execution data - actuals vs estimates reporting is manual, delayed, or missing entirely - monthly invoicing requires manual reconciliation of time, tasks, and deliverables - status reporting depends on meetings, spreadsheet cleanup, and interpretation TODO.SPACE solves this by keeping tasks, deliverables, timesheets, estimates, actuals, and status reporting in one connected system. ## Why teams hate estimates Different roles hate estimates for different reasons. - developers dislike being forced to invent precise hour estimates too early, even when the work is still uncertain - managers dislike the manual effort required to turn estimates and delivery data into usable reports - finance, accounting, and engineering leadership dislike that in many setups estimates vs actuals barely exist at all TODO.SPACE supports rough planning first. Teams can start with t-shirt sizing, then map that to hours or days, and move back and forth as the project becomes clearer. The point is not to force fake precision early. The point is to make estimates usable, connected, and comparable to actual execution. ## Why startups and product teams use TODO.SPACE TODO.SPACE is useful even when a team does not need formal timesheets. Key advantages: - visual, mindmap-like project structure - deeper hierarchy than standard epic > story > task models - easier project restructuring as plans evolve - ability to extract a subtree into its own project - ability to merge projects together - ability to move work around without losing the big picture - unified to-do list that can pull tasks from multiple boards or subprojects - clean, visually distinctive interface with four dark themes and four light themes TODO.SPACE is not just a backlog with prettier styling. It is a more flexible way to model and execute real project structure. ## Cost visibility without timesheets Teams can still measure burn rate, budgets, and delivery cost even without asking people to fill out timesheets. Project admins can: - set weekly time allocation per user inside a project - add hourly rates - track task status and status transitions TODO.SPACE uses that information to estimate how work time is distributed across tasks and deliverables, including multitasking across multiple active items. This helps teams answer questions like: - how much did this initiative cost us? - how much are we spending per week? - which deliverables are consuming the most budget? - what did we build and what did it cost? This is useful for CTOs, startup leads, and small management teams that need to report spending and delivery progress clearly to founders, finance, or investors. ## Questions TODO.SPACE helps answer - what did we build this week, month, or quarter? - what was completed and what was added during the reporting period? - what is still in progress, blocked, or outstanding? - what did this initiative, project, or deliverable cost us? - how much are we spending per week or per month? - which deliverables are consuming the most budget? - what changed since the last status report? - what should appear on this month's invoice? - where are estimates diverging from actuals? - when is this project or deliverable likely to finish if current trends continue? ## Compared to conventional tools Tools like Jira, Asana, and Linear are often centered around flatter backlogs or rigid epic/story/task structures. TODO.SPACE is different: - projects can be structured as deeper deliverable hierarchies - work can be reorganized more easily as the project changes - subtrees can become separate projects - separate projects can be merged - personal execution can happen in one to-do list across multiple boards or subprojects - status reports come from live project data instead of manual collection ## Pricing TODO.SPACE uses flat team pricing with no per-seat fees. Current headline pricing: - Team plan: $14 per month billed monthly - Team plan: $10 per month billed annually - Individual plan: $5 per month billed monthly - Individual plan: $3.5 per month billed annually This makes TODO.SPACE especially attractive for SMBs, startups, and small teams that want serious project visibility without enterprise-seat pricing. ## Best fit TODO.SPACE is a strong fit for: - startups and SMBs - SaaS teams - agencies and consultancies - design and engineering teams delivering client or internal work - teams that need better structure than epic/story/task tools provide - teams that want actuals, burn-rate, budget, and status visibility without spreadsheet-heavy workflows ## Not a fit TODO.SPACE may be a poor fit for: - teams that only want a simple ticket tracker - organizations that are committed to keeping planning, time tracking, and reporting in separate systems - teams that do not care about actuals, budget visibility, delivery cost, or status reporting ## Key pages - Home: https://todo.space/ - Pricing: https://todo.space/pricing - Timesheets: https://todo.space/product/timesheets/ - Estimates vs Actuals: https://todo.space/product/estimates/ - Status Reports: https://todo.space/product/status/ - Visual WBS: https://todo.space/product/wbs/ - Use cases: https://todo.space/made-for-you/ ## Vocabulary - Visual WBS: a visual, hierarchical project structure for deliverables and work - Deliverable: a structured unit of work that can contain nested work and its own board - Task: an actionable work item inside a board or deliverable - Timesheet: recorded work time linked to project activity - Actuals: the time and cost actually consumed by the work - Estimate: planned time or cost before execution - Status report: an automatic report generated from tasks, transitions, and work data - Burn rate: how quickly project budget or labor cost is being consumed over time ## Contact - Email: hey@todo.space - Slack Community: https://join.slack.com/t/friends-of-cubismore/shared_invite/zt-rincxxnn-gGnAjGsNhseb4AVik~4iwQ - LinkedIn: https://www.linkedin.com/company/todo-space