TODO.SPACE compares project estimates and actuals in one place, combining T-shirt sizing, detailed estimates, confidence intervals, contingency, assumptions, and live time data so teams can review expected versus actual cost and delivery effort across the work breakdown structure.
Start rough with t-shirt sizes, then tighten with single-point or three-point estimates when more detail is needed. Confidence intervals are built in, so you know how much certainty you really have — whether it's confidence to deliver by a date or room to offer a discount.
Assumptions aren't just slapped onto tasks; they roll up to show how much time and money each assumption is responsible for across the project. Actuals feed in automatically from timesheets, updating every task and deliverable in real time. Everything lives in one place — no spreadsheets, no templates, no guesswork — just connected, synced-up estimates and actuals.
Estimates vs actuals means planned effort and real effort are tracked together. It covers early sizing, detailed estimates, assumptions, contingency, and the live time data used to compare expected cost and delivery against time logged, work completed, and money spent.
Product teams that need to explain how budget is being spent against delivery goals. Consulting or services teams that need early visibility into whether a project is likely to stay profitable or lose money.
Budget, scope, and delivery timing need to be reviewed together, or when estimates are currently separated from timesheets, project structure, or reporting.
Project management doesn't have a single pain point. Yet most apps treat it like it does — Jira for tasks, another tool for timesheets, spreadsheets for estimates, and endless data gymnastics for everything else. How are you supposed to run projects “on time and under budget” if timesheets don't connect to tasks and deliverables, don't feed the actuals, and estimates are yet another spreadsheet abandoned after kickoff — while paying thousands each month in licenses! 😬
We were fed up, so we built an affordable project management app where timesheets automatically link to tasks, and actuals update in real time — side by side with estimates on the same screen. With weekly, monthly and quarterly status reports out of the box — with no per-seat pricing.
Already have a project management tool? That's fine. If your estimates are still stuck in spreadsheets, start with just one project in your free trial. Create your estimates here and discover the Visual WBS along the way.
There is even more to see in the Status Report